Daily data shuffling
Every morning the bookkeeper opens five windows and manually moves orders from email into the accounting system. Sometimes mistakes slip in. Always — fatigue does.
Your team spends 2 hours a day on what a computer does in 2 minutes
We help small and mid-sized businesses automate repetitive processes — without an IT department, without system overhauls.
No calls needed · 3–5 processes · report in 3 working days
A familiar picture
You probably recognise at least one of these scenes
Repetitive work tends to become invisible. Seeing it is the first step toward automating it.
Invoices from a template
The owner still creates VAT invoices in Excel or Word and emails them out. Each invoice — 4–6 minutes. Over a month it adds up to a full working day.
The same questions, every week
The same five questions land in info@ every day: delivery time, price list, how to book, do you have availability, where is the invoice. Someone on the team answers them three times a day.
A monthly report from three systems
At the start of each month the office manager pulls numbers from the bank, the e-shop and an Excel sheet, and stitches together a report for the owner. Half a working day. Errors happen.
If even one of these scenes feels familiar — there is something to automate in your business.
Concrete examples
Here is what we automate most often
Almost every repetitive office task has an automated counterpart. Click a category to see specific jobs.
Finance and accounting
- VAT invoice generation from an order or contract
- Payment reminders to clients based on due dates
- Bank statement reconciliation against the accounting system
- Receivables and arrears tracking
- Monthly financial summary preparation
- Receipt and bill digitisation (OCR)
- Periodic price-list updates across multiple channels
Customer service
- First-response automation in email and Messenger
- FAQ chatbot on the website or Facebook page
- Customer segmentation by purchase history
- Post-purchase or post-service review requests
- Call transcripts and post-conversation summaries
- Routing complex requests to the right team member
Sales and CRM
- Inbound lead distribution across sales reps by criteria
- Quote generation from a template and client data
- Contract drafting with client information
- Automatic sales pipeline stage updates
- Cold-client reactivation campaigns
- Cross-sell offers based on purchase history
Marketing and communication
- Social media post scheduling and publishing
- Newsletter sends by segment
- Online review monitoring (Google, Facebook, review portals)
- Competitor price and promotion tracking
- Weekly ad performance reports
- AI image and copy generation for marketing material
Operations and warehouse
- Stock-level monitoring and low-inventory alerts
- Purchase orders to suppliers based on stock levels
- Shipment tracking and customer notifications
- Supplier invoice verification against orders
- Periodic inventory audits
- Price and discount sync across channels
HR and internal processes
- New employee onboarding checklists and task assignments
- Time tracking and leave-balance calculations
- Vacation and business trip requests
- Employee surveys and feedback collection
- Job posting across multiple boards
- CV review and initial filtering by criteria
- Periodic internal training and tests
Documents and legal
- Contract generation from templates
- Document signing with e-signatures
- Document archiving by category and client
- Contract expiry tracking
- GDPR consent and request management
- AI-driven document review and key-clause extraction
Meetings and productivity
- Meeting transcripts and action lists
- Client meeting scheduling (Calendly-style)
- Calendar optimisation — focus time without interruptions
- Daily or weekly executive email summaries
- Recurring task planning for the team
- Activity summaries from multiple sources in one place
Data and reporting
- Data sync between systems (e-shop ↔ CRM ↔ accounting ↔ Google Sheets)
- Automatic Excel report population and formatting
- Real-time KPI dashboards
- Periodic management summaries (weekly, monthly)
- Data cleansing, deduplication, normalisation
- AI forecasting from historical data (sales, stock)
Public systems and compliance
- Tax authority filings prepared from your data
- Social security submissions
- Statistical office periodic reports
- Business registry document updates
- Compliance checklists (GDPR, cybersecurity)
Don't see your process? We'll find it during the audit — almost any repetitive task has an automated equivalent we can deploy in 2–4 weeks.
Business value
What this gives your business
Automation isn't a goal in itself — the goal is your team's time, money and peace of mind.
Time
2–4 hours a day come back to your team
An average repetitive office process eats 30 minutes to 2 hours a day. Automating 3–5 processes wins back 2–4 hours that you can spend on clients, growth or simply letting the team breathe.
Money
EUR 800–2,000 in saved labour per month
At an average loaded rate of EUR 15/hour, 3 hours per day × 20 working days = EUR 900 per month. Over a year — north of EUR 10,000. Automation investments typically pay back in 3–6 months.
Errors
Fewer apologies to clients
Manual work means inevitable mistakes: a missed order, a wrong invoice, a forgotten reply. An automated process behaves the same way every time. Errors don't vanish completely, but they drop several times over.
Scale
You grow without growing the headcount
Without automation: 2× the customers usually means about 2× the staff. With automation: repetitive processes stay the same length even when volume multiplies. You scale without the added weight.
How it works
Three clear steps
No surprises, no hidden costs, no long IT project.
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Text request · free
Audit
You fill in a detailed request form describing 3–5 processes and attach screenshots of the systems you use today. Within 3 working days we send back a report: which processes can be automated, which tools we'd use, how long it takes and what it costs. No meetings, no calendar back-and-forth, no commitment.
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Within 3 working days
Plan and proposal
We prepare a technical plan — which tools, what the rollout looks like, what it costs. We agree on priorities: what we start with, what waits for a second wave. Only after your sign-off do we move to implementation.
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2–4 weeks
Implementation
We build the automation, test it on your real data and train your team to use it. After go-live — a 30-day warranty and support: if something breaks, we fix it free of charge.
Who it's for, who it's not
An honest fit filter
So we don't waste your time or ours.
A good fit if:
- Your team has 2–50 people
- At least 3–5 of them are at a computer every day
- You can see people repeating the same tasks
- You use at least 2–3 different systems (accounting, CRM, email, e-shop, warehouse, etc.)
- You can spend 30–60 minutes a week for the first two weeks helping with the rollout
Not the right time if:
- You're looking for a 'magical AI box' that does everything without your involvement
- You want to migrate the core business system — that isn't automation, it's an IT project
- You're not ready to change even the smallest work habits
- You expect a result in 1 week — even the simplest workflow needs at least 2 weeks of testing
FAQ
Common questions
How much does it cost?
The audit (process review and proposal) is free. The price of an automation project depends on the scope:
- Simple workflow (1 process, 1–2 systems): from EUR 900 + VAT
- Medium complexity (2–4 systems, AI elements): from EUR 1,800 + VAT
- Complex (multiple integrations, AI agents, custom logic): from EUR 3,500 + VAT
- Support retainer (if needed): from EUR 150/month + VAT
All prices are based on a single hourly rate — EUR 30/hour + VAT. You see the final price in the proposal before we start; we never hide it or the terms. Other services (websites, e-commerce, CRM rollouts, custom internal apps) — separate price list on the /paslaugos page.
How does the audit work? Will I have to get on a call?
No. The audit is text-based and asynchronous: you fill in a detailed request form with screenshots, we send back analysis and a proposal within 3 working days. It saves your time and lets us go deeper into the actual processes. If clarification is needed — we exchange emails or, if you prefer, schedule a short call.
How long does it take?
Audit — answer within 3 working days. The first simple process goes live within 2 weeks of project start. More complex ones — up to 4 weeks. If we automate several processes in parallel, we sequence them by your priorities.
Do we need an IT specialist on the team?
No. We build it, show you how to use it and leave English documentation. After go-live — you can reach out anytime, but day-to-day work runs without an IT person.
Is it safe to run automation against our data?
Yes, when done properly. We use GDPR-compliant tools (n8n self-hosted, EU-region cloud, Microsoft / Google Workspace with EU data residency). Secrets (keys, passwords) are stored encrypted, never shared with third parties. The exact setup is described in the plan before we start.
What happens if we change a system (for example, our accounting software)?
Automations are built modularly — moving to a new system usually means swapping a single connector, not redoing the whole solution. We treat this as the standard, not the exception.
Do you only work with large platforms, or with smaller ones too?
Both. We use n8n — an open-source automation platform that connects to 400+ systems. If a connector doesn't exist out of the box — we build it through the API.
What happens after the project ends?
You get all the credentials and documentation — the automation belongs to you. If you'd like, we can keep maintaining and improving it on a retainer; if not, we leave a working solution and you're free to move on.
Book an audit
Start with a free process audit
Text request · review of 3–5 processes · report in 3 working days · no calls needed